PTAC

  • You can fill out the PTAC Profile (2 page) form. I can put your information into our data base & start sending you those daily emails with the solicitations you might want to look at. I’ve sent that form electronically for you to finish filling out for me.

  • We have quarterly surveys that our PTAC office sends out to all our clients. Because we are funded by the Defense Dept. & the State of Michigan, they audit us every year. One of the requirements is that we receive back a certain percentage of those surveys. I also like to review those surveys to see if there are any problems you are having that I don’t know about & then follow-up. I also like to celebrate when you do get those awards.

  • Kim Langenberg sends out the any seminars that you might be interested in as well as other opportunities. She also sends out events & trainings that you won’t want to miss. You will want to get her into your email address list so that you will get that info & not have it go into “Junk” or “Spam”. klangenberg@lansingchamber.org

    • After adding Kim’s email into your email address list and you are still not getting your daily emails, please check your SPAM or Junk mail first.

    • If that doesn’t work, you may need to have this email s11j@ptassist.com in your email address list.

    • If these are all in place and you still are not getting those daily emails from PTAC, they may end up being returned to us & you will miss them. So when all else fails please contact me klangenberg@lansingchamber.org so we can go even deeper to find out why.

Federal

  • You can get a DUNS number through Dun & Bradstreet, you will want to get that taken care of at http://fedgov.dnb.com/webform. It’s free; you’re not in the right place if it’s not free. They ask for your main NAICS codes, so go down to NAICS (below) & get the one that is best suited for your company.

    • To update your DUNS profile information, you will want to go to iUpdate https://iupdate.dnb.com You will need to register here first before you can update your account.

  • FYI: When you begin registering for your DUNS number, SAM account, & the others, you may get companies wanting to help you. We help you for free, so you don’t need to pay a company to do that. Most of the registrations are very easy.

  • You will want to look at the NAICS (North American Industrial Coding System) codes & choose the ones that you think fit your company. http://www.naics.com/search.htm . You can have as many as you want in SAM (see below), only one for DUNS. These codes are the government’s way of putting you in a box. If you look at a solicitation that has a specific NAICS code attached, you want to make sure that your SAM registration has that NAICS code listed in your assertions. I’ve given you a few that I thought might fit your company, but you will still want to look to see if you find some that are better or that can be added.

  • Then go to the Federal Supply Codes/Groups (FSC/FSG) or PSC (Product Service Codes) website http://www.outreachsystems.com/resources/tables/pscs/. This is another way, other than your NAICS codes, to drill down for opportunities in the government. These are also codes that go into your SAM registration (see below). They want the 4 digits in SAM & not the single digit. For more information on FSG codes go to www.acquisition.gov & click on Product Service Code Manual.

  • Then you can go to SAM (System Award Management) www.sam.gov to get a CAGE (Commercial and Government Entity) Code. They will ask lots of questions, some financial, but this is the only place they ask you for this, & you want to get paid. Make sure that you click on the box that asks if you want to be seen by other companies. If they are looking for a company that does what you do, they won’t find you if you say “No” to that box. No private information will be on the public screen.

    • You’re not done with your registration until the page says “Congratulations……”. Then you’ve completed your profile. If you have to stop during the process it is all saved up to that point.

    • You will get your CAGE Code from SAM through an email.

    • Your CAGE Code expires once a year & they will send you an email telling you when. Make sure you go in & update your profile, even if nothing changes because it is not fun to have to get this turned back on!

  • Dynamic Small Business Search Towards the end of your SAM registration, you will come to a screen that says “SBA: Update or Register”. Another long list of questions to fill out, but this is one that more government buyers & companies will search than SAM, so it’s important to fill in everything, especially the references, keywords & capabilities. This is where companies can look for you through keywords, NAICS, FSC/PSC, City, State, etc., but more importantly, this is one website that the Federal Buying Officer may go to see more about your company.

  • You will want a note book of some kind to have all your user names & passwords in – also in a location that is known to everyone who will be working with the different websites.

  • Set-asides The Federal Government realizes that large businesses cannot provide them everything that they need, so they have “set-aside” solicitations that only Small Businesses can bid on. 23% of the dollars for solicitations are set-aside for Small Businesses. These are also goals that a Large Business will need to put into their proposals.

Here are the other Federal set-asides within the 23% goal for Small Businesses:

  • 3% for HUBZone – The first factor in getting certified to be a HUBZone company is being located in a HUBZone. The next is to have 35% of your employees living in a HUBZone area. All you have to do is put in the business address & then each employees address into the search & see where each is located. http://map.sba.gov/hubzone/maps/

    • If the company & 35% or more of your employees live in a HUBZone, then you go so Small Business Administration (SBA) & get certified. http://www.sba.gov/hubzone

  • 3% for 8(a) (to learn more about this http://www.sba.gov/content/8a-business-development-0). This is for businesses that are at a minority/disadvantaged & the certification is through the SBA. They have Sole Sources opportunities available. If you become 8(a) certified you can be in the Mentor Protégé program. They will team you up with a large company that can teach you about getting business with the government. It’s an 8 year program & then you graduate.

  • 3% Service Disabled Vet. If you are a Service Disabled Vet, you have to get verified with the VA in order to bid on these set-aside solicitations. You also have to own & control 51% of the company. See https://www.vip.vetbiz.gov for more information.

  • 5% Woman Owned Small Business (WOSB) set-aside needs to be 51% owned & controlled by a woman and you must be certified with SBA. There are other requirements, but you can go here to find out about them. http://www.sba.gov/content/contracting-opportunities-women-owned-small-businesses. Under the title “WOSB Program Applicable NAICS Codes” you will find the NAICS codes that fall into the set-aside. The down further there is the title “WOSB Program Third Part Certification” you can hire to certify you or go down a bit further & find out how you can do it yourself “WOSB Repository Program”. But you will want to read everything on the link that I gave you because it talks about what to put in SAM, etc. (i.e. WOSB)

  • From the “Checklist” sheets that I gave you, the second page is just information. The one website that you want to give to your accounting person (if you have one, or is it you?) is the WAWF (Wide Area Work Flow) https://wawf.eb.mil/ . If you are looking at DoD opportunities you will want to register your company at this website. This is where you will be invoicing the Federal Government, specifically DLA. I wouldn’t worry about this registration unless you are looking at a DLA solicitation that says they want you to use WAWF to submit your invoices.

  • Also on that “checklist” is the FedBizOps website https://www.fbo.gov/. This is one of the websites that we search on a daily basis for your emails & you will want to get registered here at some point. The reason to register at this website is if a solicitation that you are looking at says that it is a “Pre-solicitation” or “Sources Sought” you will know that the government is looking to see if there are any companies that can supply the item they are asking for. If you are interested in this, you will want to sign up on the “Interested Vendors List” by clicking on “Add me to the Interested Vendors List” & log in. If you click on “Watch this Opportunity” & log in, FBO will send you an email letting you know if anything changes about this solicitation (i.e. it becomes a “real” solicitation, it’s cancelled, it has increased the amount desired, etc.).

  • Also on FedBizOps, they have a link to go look at Forecasts. Each Federal agency puts out Forecasts for the coming year. At the bottom right of the FedBizOps Home page, click on “Federal Agency Business Forecasts”. The next page has dropdown boxes. Choose the box next to “Procurement Forecasts”, and then choose an Agency that you want to look at their forecasts. From here it’s never the same within each Agency’s website. You are looking for “Forecasts”, “Future procurements”, “Future opportunities”, something like that. When you find whatever it is that they are calling it, click on that & hopefully you get to the list, you may have to click on a few more places to get there. Some of the agencies have made it easy & they have the NAICS codes that you can search that match yours. Others, you will just have to search by keywords, or just look through all of them. Some are shorter than others. These are not biddable & you can ask the POC (Point of Contact) any question that you want (i.e. are they having any problems that you might be able to solve). There are lots of agencies & within each agency they have different departments, so there’s a lot to look at. If you can’t find the one you are looking for, let me know & I’ll research that for you.

  • GSA (General Services Administration). Lots of work, but it can be very beneficial. Many Federal Agencies are requiring that you have a GSA schedule contract before they will do business with you. This is like the JCPenney catalogue of the government. They look through here & can choose someone to supply what they want, call you up, & give you the order, or bid it out to just GSA Schedule Contract holders. To keep your schedule, you do have to bring in $24,000 under this schedule in the first 2 years, & $24,000 every year after that. You need to begin marketing yourself to government agencies and let them know that you have a GSA schedule. It doesn’t seem like a big deal, but it saves them about 75% of their work to buy goods or services. You will also want to have an account where you can take credit cards.

  • FPDS (Federal Procurement Data System) – This is where all the agencies must post the goods & services that they purchase. It is helpful to understand who you should market to. https://www.fpds.gov/

  • Capabilities Statement: I’ve given you several attachments about Capabilities Statement which will help you better understand what needs to be in them. You will want Federal to look different from State, & each Federal will look different within the agencies. A definite marketing tool to take if you go to any kind of conference, training, or seminar. If you’d like me to take a look, feel free to send yours to me & I’ll let you know what I think.

  • National Parks in Michigan http://www.nps.gov/state/mi/index.htm US National Park Service

    • US NPS  How to do business with them: http://www.nps.gov/aboutus/doingbusinesswithus.htm (don’t forget the concessions)

      • This is a Federal agency, so the $0-$3,500 opportunities is bought with a credit card & $3,500 – $25,000 opportunities buyers have to have 2 vendors give them quotes. So getting into the parks so they know what you have to offer is important.

State of Michigan

  • MDOT –

    • Bid Letting http://mdotcf.state.mi.us/public/bids/ This is where they post solicitations for construction, etc.

    • DBE (Disadvantaged Business Enterprise) This certification will go by your financials in order to get this certification.

      • Certification through MDOT. You will find more info at http://www.michigan.gov/mdot/0,1607,7-151-9625_21539_23108—,00.html Forms are also at this site.

        • You can also send application & other documents to get certified to Wayne County Human Relations, 500 Griswold, Detroit, MI 48226 313-224-5021

        • You can also send application & other documents to get certified to Detroit Department of Transportation, 1300 E. Warren Ave., Detroit, MI 48207

      • If none of the Codes represent what you do, do not choose any of the codes, they will use NAICS codes. They will contact you about this.

        • Become Pre-Qualified first. Send approval with application.

    • Prequalification with MDOT for Construction. http://www.michigan.gov/mdot/0,4616,7-151-9625_21539_21545—,00.html

      • You do not have to be prequalified for Construction to get DBE certified.

      • If you are going for DBE, you can get this certification before or after DBE approval. Best to do this before submitting DBE application. Send your approval with your DBE application.

      • You do not have to be DBE to get Pre-qualified.

    • Prequalification with MDOT for Services. http://www.michigan.gov/mdot/0,4616,7-151-9625_21540-34068–,00.html

      • You do not have to be prequalified for Services to get DBE certified.

      • If you are going for DBE, you can get this certification before or after DBE approval. Best to do this before submitting DBE application. Send your approval with your DBE application.

      • You do not have to be DBE to get Pre-qualified.

    • Small Business Program with MDOT. This is for small businesses to work with MDOT. http://mdotjboss.state.mi.us/UCP/NewsEventsExternalServlet I’ve attached a flier also to look at. The Point of Contact for this program is Nicolas Sundberg 517-241-4806 sundbergn@michigan.gov You will want to fill out the paperwork that is online to become part of this program.

    • Non-prequalification services/products. For those of you who do not sell construction services or consulting services, MDOT buys more than just things for road construction. Work not listed on the construction or service prequalification applications, and supplies not included in the Materials Source Guide do not require prequalification or supplier certification. The things that you sell will either be on the State of Michigan Website (Buy4Michigan) or you can contact a buyer within MDOT to market to them, so they can contact you when they need something. Buyer Specialist: Terry Harris 517-335-2507 harrist@michigan.gov may be able to get help you or get you to the right buyer.

  • MITN (Michigan Intergovernmental Trading Network) is on the State of Michigan website, but separate from the States solicitations/RFPs. Again, another username & password. http://www.mitn.info . These opportunities are city, local, townships, police departments, fire stations, etc. for you to bid on. You need to register, but again, don’t pay the fee to have them search & email you, PTAC does this for free. The solicitation will tell you how to bid & how to bill them.

  • State of Michigan Recurring contracts list: http://www.michigan.gov/micontractconnect/0,4541,7-225-48680—,00.html I like to click on the Excel view. You can see all the recurring contracts here & can see the actual current contract by clicking on “View Contract”. You can also see in that View box if it is a MiDeal Contract (other government entities can use the pricing off this contract).

  • Michigan Transparency & Accountability – http://media.state.mi.us/mitransparency You can find out if your competitors are getting any awards from the State of MI. Click on “Vendor Payments” (twice), choose a year in the drop down box, choose “Begins with” or “Contains”, then type in the company name. Click on the company name & you can see the agencies they have done business with.
  • Purchases of less than $25,000 by MDOT are processed directly by MDOT staff statewide. Vendors can contact MDOT staff at the Region Offices http://www.michigan.gov/mdot/0,1607,7-151-9623-36042–,00.html to advise them of the services, supplies and materials they sell. 
  • Purchases in excess of $25,000 by MDOT are processed by the Department of Management & Budget (see Buy4Michigan) for all state agencies. DTMB advertises all bids and proposals. DTMB Purchasing Operations has implemented the Bid4Michigan system for faster and easier posting and notification of bid information to the public.
  • To get paid by the State of Michigan/MDOT, vendors need to register online at www.cpexpress.state.mi.us/. A Federal Tax Identification number or Social Security number will be needed to register.

County, City, and Township Info in Michigan

PTAC Email Alerts

  • NASPO http://www.naspo.org/ National Association of State Procurement Officers – At this website you will see a map that you can click on a State & it takes you right to their procurement website. Now you can see how to do business with that state, what requirements they have, the work they have posted to bid on, & more. They also have a cooperative purchasing group that any state can post what they need & then other states can post that they will buy off of this award when it’s made.
  • SAM Registration Email Alerts